Regional Finance Manager, Asia | ReliefWeb

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Vacancy #: 5512
Unit: Asia – Regional Finance Unit
Organisation: International Union for Conservation of Nature (IUCN)
Location: Asia Regional Office, Bangkok, Thailand
Reporting to: Head of Finance, Asia
Work percentage: 100%Grade: SP
Expected start date: 01 March 2021
Type of contract: Fixed-term (24 months)
Closing date: 20 January 2021

BACKGROUND

This is a local recruitment. Only Thai nationals, individuals with residence status or the appropriate employment visa for Thailand are eligible to apply. The remuneration and benefits package for this position is established with reference to the local labour market and in line with the IUCN conditions of service for Thailand.

JOB DESCRIPTION

MAJOR RESPONSIBILITIES:
Under the guidance of the Head of Finance, Asia, the Finance Manager will be responsible for overseeing project financial management processes across the Asia region and for providing direct support for projects run out of the regional office. She/He will perform, inter alia, the following duties and responsibilities:

  1. General
    • Ensure project financial management processes are consistently applied across the region and that these processes result in high standards in budgeting and donor reporting
    • Train and coach both finance and project staff on financial management processes, including project budgeting, monitoring and reporting
    • Drive the objectives of full cost recovery and financial sustainability across the Asia Region project portfolio through training/coaching and the application of the IUCN project costing framework
    • Support the development and management of the GEF (Global Environment Facility) and GCF (Green Climate Fund) portfolio of projects
  2. Project Budgets
    • Assist managers in preparing project proposal budgets that are in line with IUCN’s project budgeting framework
    • Ensure that project budgets across the region are prepared on a full cost recovery basis
    • Ensure that project budgets are prepared using relevant donor templates and guidelines
    • Ensure that correct staff time charge-out rates are applied to projects in accordance with donor requirements and in compliance with IUCN’s Time Management Policy
    • Provide guidance on the use of budgeting tools, such as the budget review tool and the finance checklist for donor contracts and review completed checklists
    • Review and control data presented in the IUCN project portal to ensure it reflects approved project budgets. Provide support to project and programme managers on the maintenance of financial data in the portal
  3. Financial Reporting
    • Ensure project financial reports are submitted to donors on time using the agreed templates
    • Prepare donor financial reports for large projects managed by the regional office and provide oversight of financial reports prepared by other offices in the region.
    • Ensure that data reflected in project financial reports is reconciled with data in the finance system
    • Prepare analysis of the financial data as and when requested by the Head of Finance, Asia
    • Review expenditure reports submitted by implementing partners, with special focus on partners under GEF/GCF projects, before entering details in the financial system
  4. Cash Flow
    • Ensure that invoices are submitted to donors in timely manner per terms of the contract.
    • Monitor project cash balances and follow up with relevant managers on the same
    • Monitor project deficits and bring matters of concern to the attention of Head of Finance, Asia
    • Assist with payments on behalf of other offices in the region
  5. Audits
    • Maintain consolidated list/calendar of project audits to be performed in the region during the year
    • Ensure audits required by donors are commissioned in a timely manner and in accordance with contractual obligations
    • Review audit reports and highlights issues of concerns before audit reports are finalised and approved
    • Collect and maintain records of all audit reports for record keeping at the regional office and for submission to HQ
    • Prepare responses to internal and external audit observations
    • Follow up with concerned offices on implementation of audit recommendations
  6. Policies, Procedures and Systems
    • Develop a comprehensive understanding of global and regional policies related to project financial management and provide support to other staff on their use and interpretation
    • Be fully familiar with the functionalities of the ERP system
    • Provide input to the development of global and regional policies
    • Review systems and procedures prevailing in the region, identify weaknesses in internal controls and recommend changes/improvements deemed necessary
  7. Contract Management
    • Review due diligence reports of implementing partners, with special focus on partners under GEF/GCF projects, and provide feedback to Head of Finance, Asia for signoff
    • Review implementing partner agreements and provide feedback to Head of Finance, Asia for signoff
    • Review donor agreements and provide feedback to Head of Finance, Asia for signoff
  8. Year-end closing
    • Assist Head of Finance, Asia on the outputs pertaining to year-end closing, especially those relating to provisions for projects in deficits and write-offs
  9. Other responsibilities
    • Provide oversight of ARO admin processes with a view to ensuring cost control, efficiency and internal controls
    • Prepare financial analytical information of the Asia region for Head of Finance, Asia to present at regional management meetings or other forums
    • Perform other tasks that may be assigned by the line manager from time to time especially to act on behalf of the Head of Finance whilst he is on leave or travel outside the region

REQUIREMENTS

• Advanced University Degree (Master’s) in Financial Management, Accounting, Business Administration, Economics, Banking, or a relevant field;
• A minimum of 8 years’ progressively responsible experience in financial management, audit/oversight, accounting and financial compliance, at least 3 years of which in a managerial capacity
• Professional membership and/or qualification in an internationally recognized association or accounting body (CPA, CIMA, CFA, CFSA, etc.) a distinct advantage
• Progressive experience in financial management, planning, audit and reporting are essential
• Knowledge of international financial and accounting standards (IFRS, IPSAS, etc.) desirable
• Ability to manage the performance of diverse and multi-cultural teams
• Fluency in English (verbal and written) is essential; knowledge of a regional language an advantage
• Excellent communication, presentation and reporting skills
• Knowledge of ERP and other financial systems
• Experience of managing and working in a multi-cultural, multi-disciplinary setting.

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