Office Assistant – NGO Recruitment Vietnam





  • Ensure the overall performance of the office to ensure the smoothly operation of Hanoi office: IT equipment, utilities.
  • Focal contact for local authorities on the operational issues of registration, operational reports in compliance with the local government entities, permission for international meeting/ workshop (ie. PACCOM and DOFA…)
  • Standardize office correspondences, procedures, standardize formal documents: letters, reports to ensure professional visibility of the organization
  • Resource person for new staff: arrangement (laptops, mobile phone, emails, etc.) and induction including office rules and regulations, internal procedures and practices, AIN, TimeTell, etc.
  • Arrange for visas and for expatriate staff and family members, visas for Agripoolers, foreign visitors when required.

Logistics supports

  • Logistics arrangements for NBA, missions, events…including car rent, air ticket, hotel…
  • Procurement of office facilities and equipment, other procurement for office & project.
  • Contract preparation for local experts & clients
  • Support translation in missions (advisory missions with Agripoolers)/ events when needed.

Human resources

  • Work permit for expatriate staff
  • In charge of staff health insurance – AON insurance.
  • Facilitate recruitment process (advertisement, shortlist, interview schedule…), employment contract & other related process (renewal, adjustment, expiration…)
  • Be responsible for registering and updating insurance (SI, HI, UI) for all staff.
  • Salary calculation & prepare pay slip.
  • Monitor staff benefit (claim of school fee, etc)
  • Ensure legal compliance with local regulations and update HR manual accordingly.


Candidate profile

  • Committed Vietnamese citizen
  • A University Degree or equivalent in a relevant discipline
  • At least 3 years of relevant working experience in a similar position in a project/programme in international development cooperation is an asset
  • Initiative and creative in solving problems
  • Ability to work independently and with the team
  • Good organizing, communication and interpersonal skills
  • Dynamic, reliable and open-minded character having the willingness to perform under pressure and tight deadlines
  • Good oral and written communication skills (English and Vietnamese)
  • Good computer skills in MS-applications (Word, Excel, Internet, Email)


Contract Duration:

The selected candidate will be offered initially for one-year employment contract with two months’ probation time and possibility of extension subject to availability of funds.


The closing date for application: 1 November 2020

How to Apply: Interested candidates can send your application to

Subject mail: [Agriterra – 102020] Office Assistant – Fullname


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