Consultancy for the preparation of written text for CaLP’s 2020-2021 Annual Report



Jo-Anne Witcombe, CaLP Communications Manager


First draft two weeks after contract signed (feedback within three days)

Second draft four weeks after contract signed (feedback within three days)

Final draft five weeks after contract signed

Flexibility built into the work, the quality of output is more important than the strict adherence to deadlines.


CaLP 2020-2021 Annual Report in English

Duration **

10-14 days

Budget code



About CaLP

CaLP is a dynamic global network of over 90 organisations engaged in the critical areas of policy, practice and research in humanitarian cash and voucher assistance (CVA) and financial assistance more broadly.[1] Collectively, operational CaLP members deliver the vast majority of humanitarian CVA worldwide.

What makes CaLP unique is its diversity. Members currently include local and international non-governmental organisations, United Nations agencies, the Red Cross/Crescent Movement, donors, specialist social innovation, technology and financial services companies, researchers and academics, and individual practitioners.

Together, and alongside our strategic partners, we seek to better meet the needs and improve the outcomes for women and men affected by crisis. We do this by ensuring that CVA is a central, scalable component of quality, timely and appropriate humanitarian assistance, and that it takes into account the need to sustain positive outcomes for people over the longer term.

Languages of the document(s):


Number of pages:

5-7,000 words

Delivery of the final output(s) by:

May 31.

Expectations for the final output(s)

  1. Final products

A written report in Microsoft word format from 5-7,000 words detailing the achievements, challenges and work of CaLP during the period 1 April 2020 – 31 March 2021.

The report will need to contain the following sections:


Writing requirements

Front cover

Title – “Annual Report 2020/21”

Contents sheet

List of contents


Written by the Director and/or Chair of board and edited by writer

Working together for better CVA

Bulleted list of highlights plus narrative summary of our work linking to strategic focus area 1: “Foster collaboration for more effective and sustainable humanitarian CVA that better meets the needs of people living in contexts of crisis.”

Collaborative action to achieve a shared vision

Bulleted list of highlights plus narrative summary of our work linking to strategic focus area 2: “Become an effective global network for the CVA system, inspired by improving outcomes for people in contexts of crisis”.

Strengthening evidence-based policy and action

Bulleted list of highlights plus narrative summary of our work linking to strategic focus area 3: “Strengthen evidence-based policy and action in order to transform humanitarian CVA”.

Thought leadership on emerging issues

Bulleted list of highlights plus narrative summary of our work linking to strategic focus area 4: “Provide thought-leadership on emerging issues likely to affect humanitarian CVA, mindful of the links to broader financial assistance.”

Skills building and sharing as a network

Bulleted list of highlights plus narrative summary of our work linking to strategic focus area 5: “Continue to expand the skills and knowledge required to deliver quality, sustainable humanitarian CVA, at scale.”


Bulleted list of highlights plus narrative summary of communications work undertaken by CaLP during the period.


Bulleted list of highlights plus narrative summary of achievements/trends within the period.

List of new members (name of org, type of org), board composition at end of year (name, title, org), outgoing board members (name, org), list of all members of Technical Advisory Group (name, job title, org).

Financial Information

Thanks to funders, table summarising financial Information


A variety of quotes from CaLP members which relate and complement the information presented in the various sections.

Image captions, credits and placements.

Captions and credits for 8-12 images alongside a list of recommendations for image placement within the text (to pass to the report designer).

A selection of about 8-12 images will be provided to the report writer alongside accompanying information (for distillation) and credits.

  1. Audience

CaLP members, donors and wider audience (it will also be published online and used as a marketing and fundraising tool.**

  1. Sources of information

Drawn from existing materials, including:

  • CaLP internal reports – annual report, donor reports

  • Results of perception survey

  • Trackers of activities

  • Publications lists

  • Other information as may be relevant

4. Layout and style

The report should be written in a clear and accessible style. A style guide will be provided to the appointed writer.

  1. Payment schedule

Payment will be 100% upon completion and approval of the work by the project manager. **

6. Consultant profile

The consultant should have:


● Proven experience in report writing (of a similar nature) demonstrated through at least 2 samples

● Strong research and excellent writing skills in English

● High proficiency in the use of Word

● Excellent interpersonal skills and flexible attitude

● Ability to meet deadlines

● Excellent organizational skills

● Minimum level of education: Bachelor’s degree


● Experience of writing humanitarian related content

● A basic understanding of cash and voucher assistance used in a humanitarian context


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